People should never have to trade away their dignity or privacy simply to be part of a community.
At Next Play Collective Inc., we want people to feel safe to participate, safe to speak up and confident that the information they entrust to us will be treated with care.
Privacy, inclusion and child safety are not separate from what we do.
They are part of how we create a place where everyone belongs.
Next Play Collective Inc.
ABN: 30 784 204 899
Website: www.nextplaycollective.com.au
Email: admin@nextplaycollective.com.au
Version: 1.2
Approved: 1 July 2026
Effective Date: 1 July 2026
Last Updated: 1 July 2026
Policy Owner: Secretary
Approved by: Management Committee
Review Cycle: Annually, or earlier if required
At Next Play Collective Inc., privacy is part of creating a safe, respectful and inclusive community.
We may work with children, young people, families, people with disability, volunteers, mentors, coaches, community partners and people from many different backgrounds and circumstances. We recognise that the information people trust us with may sometimes be personal, sensitive or deeply private.
We are committed to handling that information responsibly.
Our approach is based on five principles:
Next Play Collective Inc. manages personal information in accordance with applicable Australian privacy law.
Whether or not every provision of the Privacy Act 1988 (Cth) applies to the Association at a particular time, Next Play Collective Inc. uses the Australian Privacy Principles as an important benchmark for responsible privacy practice.
Privacy is also integrated into our child-safety, safeguarding, inclusion, governance, risk-management and digital-safety practices.
This Privacy Policy explains how Next Play Collective Inc. generally collects, holds, uses, protects and discloses personal information.
It also explains how a person can:
This Policy is not a blanket consent form.
Simply visiting our website, participating in a program or receiving this Privacy Policy does not automatically give Next Play Collective Inc. permission to use personal information for every possible purpose.
Where specific consent is required or appropriate, for example for identifiable promotional photography, particular health information, transport arrangements or other optional uses, we will seek that consent separately.
This Policy may apply to personal information relating to:
Personal Information is information or an opinion about a person who is identified or reasonably identifiable.
Depending on the circumstances, this can include someone’s name, contact information, date of birth, photographs, correspondence, registration details or information about their involvement with Next Play Collective Inc.
Sensitive Information is personal information that requires a higher degree of protection because of its nature.
It can include information concerning matters such as:
Next Play Collective Inc. applies heightened confidentiality and access controls to sensitive information.
The information we need will depend on how a person interacts with Next Play Collective Inc.
We may collect information including:
We will not collect information simply because it may be useful someday.
There should be a reasonable connection between information collected and an actual Association purpose.
Where reasonable and practicable, we collect personal information directly from the person concerned or from an authorised parent, guardian or representative.
Information may be collected through:
We may sometimes receive information from another person or organisation, such as:
Where we receive relevant personal information indirectly, we will take reasonable steps where appropriate to ensure the person understands that we hold the information, why it has been collected and how it may be used.
Sometimes people provide personal or sensitive information that Next Play Collective Inc. did not request.
Where this occurs, we will consider whether the information is reasonably necessary or appropriate for an authorised Association purpose.
Information that is not reasonably required may be securely deleted, destroyed or de-identified where appropriate and lawful.
Sensitive information should not be retained merely because it was provided to us.
We may use personal information to:
We will not knowingly use personal information for an unrelated purpose without an appropriate basis for doing so.
People should not be asked to provide information that Next Play Collective Inc. does not reasonably require.
However, some information is necessary for particular activities.
For example, we may be unable to safely register or supervise a participant if necessary emergency, guardian, health or support information has not been provided.
Similarly, we may be unable to appoint or deploy a worker or volunteer where required identification, screening, qualification or safety information has not been supplied.
Where information is optional, we will seek to make that clear.
Declining an optional consent must not ordinarily prevent a person from participating in an Association activity.
Children and young people deserve privacy as well as safety.
Next Play Collective Inc. will take particular care when collecting, using, storing or sharing information about children and young people.
Our approach includes:
Information about a child’s disability, health, family circumstances, behaviour, trauma, communication requirements or support needs must be treated with particular care.
It is collected to support safety and inclusion, not to label or unnecessarily exclude the child.
For children and young people, a parent or legal guardian will ordinarily provide or authorise registration and other information where required.
As children develop greater maturity and understanding, their own views should also be recognised.
A parent or guardian does not necessarily have an unrestricted entitlement to every record involving a child.
Requests concerning information about a child will be considered having regard to:
The Association will not disclose information merely because it has been requested if doing so would create an inappropriate safety, privacy or legal risk.
Next Play Collective Inc. may need health, disability, accessibility, sensory, communication or support information to deliver safe and inclusive opportunities.
We will seek only information reasonably connected to the activity or support requirement.
This information may be used for purposes including:
It must not be unnecessarily included in general attendance lists, shared with unrelated personnel or disclosed publicly.
A person’s disability or health information must not be used as a reason to unnecessarily exclude them where safe and reasonable participation can be achieved through appropriate adjustment.
Attending a Next Play Collective Inc. program or event does not, by itself, mean that a participant has agreed to the promotional use of their image, name, voice or likeness.
Where identifiable photographs, video or audio are intended for promotional, marketing, website, social-media, reporting or similar purposes, appropriate permission will be obtained separately.
For children and young people:
We will not knowingly take or publish images of participants:
Media consent may be withdrawn for future use by contacting us. Withdrawal cannot necessarily remove material that has already lawfully been printed, distributed or reproduced by third parties, but we will take reasonable steps in relation to Association-controlled digital content.
Next Play Collective Inc. may communicate information about programs, activities, events, opportunities and community initiatives.
Where promotional consent or another appropriate basis is required, we will obtain it.
People may unsubscribe from promotional electronic communications using the available unsubscribe mechanism or by contacting us.
Essential communications concerning an existing registration, program, safety issue, membership or other active relationship are different from promotional marketing and may still need to be sent.
We do not sell participant, family, volunteer or supporter contact lists.
We do not provide identifiable participant databases to sponsors for their independent marketing simply because they support Next Play Collective Inc.
Next Play Collective Inc. may need to share limited personal information with appropriate third parties where reasonably necessary for an authorised purpose.
Depending on the circumstances, these may include:
We seek to disclose only the information reasonably required for the purpose.
Sensitive information receives a higher level of scrutiny before disclosure.
Funding organisations, government agencies, philanthropic organisations and sponsors may require evidence demonstrating that a funded program has been delivered and has achieved agreed outcomes.
Where reasonably possible, Next Play Collective Inc. will provide:
Rather than information that identifies individual participants.
Identifiable photographs, case studies, testimonials or personal stories will not be provided merely because an organisation funded or sponsored a program.
Appropriate authority and consent must exist before identifiable participant material is used.
A financial contribution does not give a sponsor ownership of participant information.
There may be circumstances where information needs to be shared to protect a child, participant or another person, respond to an emergency or comply with legal obligations.
This can include information connected with:
Where action is required to protect a person or comply with law, Next Play Collective Inc. will not allow an internal confidentiality arrangement to improperly prevent necessary action.
Even in these circumstances, information should only be shared with people who have a legitimate reason to receive it.
Our website may use cookies and similar technologies for functions including:
Information may include:
Where practical, people can manage cookies through their browser or available website controls.
We will not knowingly use website analytics as a mechanism to build unnecessary profiles of children participating in Next Play Collective Inc. programs.
Next Play Collective Inc. may use reputable service providers for functions such as:
Before sensitive or significant participant information is entrusted to a digital platform, we should consider matters including:
The use of a convenient platform does not override our responsibility to consider whether it is appropriate for the information involved.
Some technology and cloud service providers may store or process information using infrastructure located outside Australia.
Where overseas disclosure or processing is likely, Next Play Collective Inc. will take reasonable steps appropriate to the circumstances to assess the provider and protect the information.
Where reasonably practicable, we will identify likely overseas locations in this Policy, a collection notice or other appropriate information provided to affected people.
Highly sensitive safeguarding and participant information should not be transferred overseas merely for convenience where a safer and reasonably available alternative exists.
Next Play Collective Inc. recognises both the opportunities and privacy risks associated with artificial intelligence.
Public or consumer generative-AI systems must not be used as repositories for identifiable:
unless the use has been specifically assessed, authorised, appropriately protected and is lawful.
Where AI assists with content, administration or analysis, responsible human oversight remains necessary.
AI must not make the final decision about:
If our use of automated decision-making materially changes, we will review this Policy and provide appropriate transparency.
Next Play Collective Inc. does not regard cameras as a replacement for appropriate supervision, safeguarding or responsible program delivery.
If the Management Committee approves a camera or surveillance system, a separate assessment and appropriate notices, procedures and safeguards must apply.
Cameras must not be positioned or operated inside:
Where a camera system is used, information should be provided about matters including:
Routine safeguarding camera footage must not be copied to personal devices, used for entertainment or distributed informally.
Next Play Collective Inc. takes privacy and cybersecurity seriously.
Our safeguards are proportionate to the information being handled and may include:
People representing Next Play Collective Inc. must not keep sensitive participant information on personal devices, personal cloud storage or private communication systems unless specifically authorised.
Access to information is based on need to know, not position, curiosity or convenience.
We take reasonable steps to ensure the personal information we rely upon is sufficiently accurate, current, complete and relevant for its intended purpose.
Participants, families, members, workers and volunteers are encouraged to advise us when important information changes.
Particularly important information may include:
A privacy incident may include:
Suspected privacy or data breaches must be reported promptly.
Next Play Collective Inc. will respond proportionately by taking steps such as:
Privacy incidents involving children or safeguarding information must also be considered through the Association’s child-safety and incident-management framework.
A person may ask whether Next Play Collective Inc. holds personal information about them and may request access to that information.
We may need to confirm identity before releasing information.
Access may be limited where providing information would:
Where access cannot be provided, we will explain the position where appropriate and lawful.
If you believe information held about you is inaccurate, incomplete, out of date or misleading, you may ask us to correct it.
We will consider the request and take reasonable steps where correction is appropriate.
Where information forms part of an incident, complaint, governance or safeguarding record, the original record may need to be preserved.
In those circumstances, an appropriate correction, clarification or additional statement may be added without improperly altering the historical record.
Where reasonable and practicable, people may interact with Next Play Collective Inc. without identifying themselves or may use a pseudonym.
For example, this may be possible for:
Identification may nevertheless be required where reasonably necessary for:
Next Play Collective Inc. does not apply one retention period to every type of record.
Information is retained according to its purpose and the Association’s legal, financial, safeguarding, insurance, contractual and governance requirements.
For example:
Information must not be destroyed merely because a participant, volunteer or worker leaves the Association if there is a legitimate reason it must continue to be retained.
Normal destruction processes must stop where records are or may reasonably become relevant to:
Records subject to such a hold must remain protected until authorised disposal becomes appropriate.
When personal information is no longer reasonably required and there is no lawful or organisational reason to retain it, Next Play Collective Inc. will take reasonable steps to:
Disposal must be carried out in a manner appropriate to the sensitivity of the information.
Anyone may ask a question or raise a concern about how Next Play Collective Inc. has handled personal information.
Privacy concerns will be treated respectfully.
Raising a genuine privacy concern will not result in retaliation or disadvantage.
Concerns can be directed to:
Secretary / Privacy Contact
Next Play Collective Inc.
Email: admin@nextplaycollective.com.au
A privacy complaint should describe, where possible:
We will aim to acknowledge a privacy complaint as soon as reasonably practicable and ordinarily within five business days.
We will assess the concern fairly and aim to provide a substantive response or meaningful progress update within 30 days.
Complex matters may take longer. Where appropriate, we will explain that further time is required.
A privacy complaint involving a child, safeguarding information, alleged misconduct or another serious risk may also need to be managed under the Association’s safeguarding, complaints or incident-management procedures.
Where the Privacy Act applies, a person may also have the right to make a complaint to the Office of the Australian Information Commissioner after giving Next Play Collective Inc. a reasonable opportunity to address the matter.
Next Play Collective Inc. seeks to consider privacy before introducing new systems, programs or practices rather than only responding after information has been collected.
Privacy considerations should form part of planning for:
Higher-risk activities may require a documented privacy impact or risk assessment before implementation.
Using another organisation to provide technology, registration, payment, venue, professional or program services does not remove the need for Next Play Collective Inc. to consider participant privacy.
Where appropriate, arrangements with providers should address:
Third parties must not be given access to personal information merely because doing so is convenient.
Privacy practices will be reviewed as Next Play Collective Inc. grows.
This Policy will be reviewed:
We welcome constructive feedback about how our privacy practices can be made clearer, safer or more accessible.
We may update this Policy to reflect changes in our programs, technology, organisational structure, legal obligations or privacy practices.
The current version will be published on our website and will identify its version and effective date.
Where a material change significantly affects how personal or sensitive information is handled, we will take reasonable steps to communicate that change to affected people where appropriate.
For privacy questions, requests for access or correction, or privacy complaints:
Next Play Collective Inc.
ABN: 30 784 204 899
Email: admin@nextplaycollective.com.au
Website: www.nextplaycollective.com.au
Queensland, Australia